April 2020 Meeting Minutes

DATE:  April 20, 2020
PLACE:  wherever you happen to be right now on ZOOM
TIME:  7:00 – 9:00 PM

Next CCPTA meeting: Monday, May 18, 2020  7 – 9 pm (virtual via Zoom)
OFFICER ELECTIONS
*candidates for officer positions listed on next page 

NOMINEES FOR 2020-21 CCPTA OFFICER POSITIONS
President:  Emily Vincent
First Vice President:  Mary Kadera
Second Vice President:  Claire Noakes
Third Vice President:  Katherine Novello
Secretary:  Michael O’Leary
Treasurer:  Kendra Anderson

7:00 PM:  Open Meeting

  • Welcome (Maura); protocol for meeting.
  • Attendance by school representative (Kendra)

 7:05 APS updates

  • Acting Superintendent’s update – Cintia Johnson (presentation).
    • Virtual Board meetings and public comments (Dr. Barbara Kanninen). All meetings will be held virtually, except for the public hearing which will be tomorrow, Tuesday evening, with three Board members present; the budget workshop will precede the budget hearing from 5-7 p.m. tomorrow evening.  Please see the School Talk for links to comment.
    • Revised proposed 2020-21 budget—reduction of $54 million.
      • Timeline for budget approval—proposal this Thursday, April 23; public hearing on May 5; vote on Thursday, May 7.
    • APS Continuous Learning Plan – presentation only (Bridget Loft)
    • Brief time for questions from participants to Ms. Johnson and Ms. Loft.

Please note:  due to time limitations, business to attend to tonight, and the logistics and lack of experience from this being CCPTA’s first virtual meeting, there will be no discussion or Q&A period as part of the Acting Superintendent’s update.  Questions and comments can be emailed to CCPTA for follow-up or submitted directly to APS. 

(7:30)  CCPTA business, updates, action items

  • Action item: approval of March minutes; motion made, seconded, and approved without objection.
  • Treasurer’s report (see attachments to minutes).
    • Motion to increase/amend summer activities budget line item by $600; seconded and approved without objection.
  • APS planning unit data review – need a few people to represent CCPTA (Maura); please e-mail Maura if you would like to serve as a representative.
  • APS Calendar committee
    • 4 volunteers needed for the 2021-22 calendar committee; please e-mail Maura if you would like to serve as a representative.
  • Nominating Committee presentation for election of next year’s officers*
    • Other nominations accepted until May 16th. We will vote on these nominations at the next meeting, May 18.
    • Bylaws committee – proposed changes to officer titles and duties to go be voted on in May in conjunction with officer elections (Emily Vincent; proposed changes).
  • PTA and political activity reminders
    • School Board election: Arlington Democratic Caucus changes; it is ok for PTAs to publicize general information; note the changes made to the caucus voting format (you have to request a paper ballot; see flyer).
  • CPCI grant awards (Emily Vincent)
    • We will reimburse for any activities that were completed prior to school closures. Any other events will be given priority for fall grant awards.
  • COVID -19 (Emily Vincent and Kendra Anderson; see document)
    • What PTAs are doing and can do
      • Any PTA is free to amend its budget at any time at a general membership meeting. Your executive team can amend a line item up to $300 without a vote.
      • The new line item needs to be a benefit to your own school community and cannot replace what APS needs to provide.
      • Money and gift cards—you may not give money or gift cards to individuals within the school community, regardless of need; funds can be given to another PTA (no gift cards).
    • What PTAs need
      • Please e-mail Maura if you need support.
    • How PTAs can and cannot help
      • We have 14 existing schools who need assistance.
      • If you would like more information (how to help or become designated as a school in need of assistance) please contact Emily.

Meeting adjourned at 8:46 p.m. 

Next CCPTA meeting: Monday, May 18, 2020  7 – 9 pm

OFFICER ELECTIONS*candidates for officer positions listed on next page
NOMINEES FOR 2020-21 CCPTA OFFICER POSITIONS
President:  Emily Vincent
First Vice President:  Mary Kadera
Second Vice President:  Claire Noakes
Third Vice President:  Katherine Novello
Secretary:  Michael O’Leary
Treasurer:  Kendra Anderson
Thank you to nominating committee members Dedra Curteman and Bob Matthews and to all who have accepted nominations for CCPTA leadership roles next year.  Special appreciation and gratitude to Dedra Curteman and Don Weinstein for their service and the time and dedication they have brought to CCPTA and will continue to bring in future roles.